School Board Policy Manual

Nevis Public Schools

Independent School District 308


Table of Contents

School Board Policy 610



The purpose of this policy is to provide guidelines for student trips and to identify the general process to be followed for review and approval of trip requests.


It is the general expectation of the school board that all student trips will be well planned, conducted in an orderly manner and safe environment, and will relate directly to the objectives of the class or activity for which the trip is requested. Student trips will be categorized within three general areas:

A. Instructional Trips

Trips that take place during the school day, relate directly to a course of study, and require student participation shall fall in this category. These trips shall be subject to review and approval of the building principal, and shall be financed by school district funds within the constraints of the school building budget. Fees may not be assessed against students to defray direct costs of instructional trips. (Minn. Stat. § 123B.37, Prohibited Fees)

B. Supplementary Trips

This category pertains to those trips in which students voluntarily participate and which usually take place outside the regular school day. Examples of trips in this category involve student activities, clubs, and other special interest groups. These trips are subject to review and approval of the activities director and/or the building principal. Financial contributions by students may be requested. (Minn. Stat. § 123B.36, Authorized Fees)

To be eligible to sign up, students must be academically eligible. Any money collected will not be refunded after payments for tickets/admission are made; however, another eligible student may go in their place. Students may be barred because of discipline issues.

To participate in these supplementary trips, students must sign up and pay any required fees by the deadline set by the advisor.

C. Extended Trips

1. Trips that involve one or more overnight stops fall into this category. Extended trips may be instructional or supplementary, and must be requested well in advance of the planned activity. An extended trip request form must be completed and approved at each level: trip committee and school board. Exceptions to the approval policy may be granted or expedited to accommodate emergencies or contingencies (e.g. tournament competition).

2. The school board acknowledges and supports the efforts of organizations in providing extended trip opportunities for students.


A. Rules of conduct and discipline for students and employees shall apply to all student trip activity.

B. The school administration shall be responsible for providing more detailed procedures, including parental involvement, supervision, and such other factors deemed important and in the best interest of students.

C. Transportation shall be furnished through a commercial carrier or school-owned vehicle. In the event a private vehicle is approved for use, a certificate of insurance must be on file in the school district office.

D. Completed trip participation and agreements and emergency and health forms are required for extended trips.


The superintendent shall at least annually report to the school board upon the utilization of trips under this policy.

Legal References:

Minn. Stat. § 123B.36 (Authorized Fees)
Minn. Stat. § 123B.37 (Prohibited Fees)
Minn. Stat. § 123B.49 (Cocurricular and Extracurricular Activities; Insurance)
Sonkowsky v. Board of Educ. , 327 F3d. 675 (D. Minn. 2002)
Lee v. Pine Bluff Sch. Dist., 472 F.3D 1026 (8 th Cir. 2007)

Cross References:

School Board Policy 403 (Discipline, Suspension, and Dismissal of School District Employees)
School Board Policy 423 (Employee – Student Relationships)
School Board Policy 506 (Student Discipline)
School Board Policy 707 (Transportation of Public School Students)
School Board Policy 709 (Student Transportation Safety Policy)
School Board Policy 710 (Extracurricular Transportation)